Often the association will form committees from the volunteer membership to deal with specific areas related to the operation of the association. A committee allows members to concentrate on one specific task. The committees can be formed for a predetermined period of time or can be on-going each year with new members.Committees are frequently responsible for:
Every association will require fund-raising, and because of the significant amount of time this task takes, it is usually accomplished by means of a committee. The committee should include the treasurer and a number of others. Some fund-raising considerations should include:
- The committee should involve itself with activities that are consistent with the image and desired objectives of the association and will raise the monies required. You could continue using traditional methods or try something original or something reliable with a new twist.
- The committee should make use of resource people in your community and in the region, experienced board people, finance officers and recreation leaders.
Frequently the fund-raising committee will assume this responsibility, but whatever the association decides, the following are some useful points to remember:
- Efforts should be geared toward sources that have a logical relation to the sport;
- Make requests at a time when companies are reviewing their budgets or early in their fiscal year;
- Avoid competition with your territorial/provincial sport organization’s sponsors and encourage sponsorship of not only money, but of donations in kind, for instance: airline tickets, reduced rates of hotels, equipment and uniforms;
- Contact your local P/TSO for information on available funding.
This committee is made up of members who volunteer for a short period of time to assume responsibility for this task. Registration fees are set by the membership, and the collection done in a fashion the association sees fit. Common methods include:
- Advertising for mass registration on predetermined dates, places and times.
- Ensure that adequate notice is given to skaters and parents in order to enable them to come up with their fees;
- Have each coach responsible for registering their skaters and collecting fees. Frequently, local groups will affiliate themselves with the provincial/territorial sport organization and include both local and provincial/territorial fees in one registration fee.
It is very important for an association to have a committee that deals with officiating and discipline. Officiating is often a thankless job and it is important that officials be supported by dealing with discipline. The committee should have a very clear set of procedures for dealing with skater versus skater discipline problems that may arise. The committee also frequently involves itself in the training of officials through the provincial/territorial sport organizations.The officiating/discipline committee often includes:
- A discipline chair who has good organizational skills and is knowledgeable about the rules of the sport. Generally this person is appointed.
- A member of the executive should sit in on the discipline committee, as should the head official.
- The president is frequently not on this committee so he/she can be available to deal with any possible appeals to the decision made by the committee.
An association needs to recruit new members to its board and ensure vacant positions are filled. A nominations committee is usually formed at an AGM and is given the responsibility to sign up those interested in running for a position at the next AGM. Members of the nomination committee should provide the association’s organizational chart and job description to the interested new recruits. We recommend staggering your board positions so they do not all come up for re-election at the same time.
The tournament organization committee usually has a chairperson and a number of members who are assigned specific tasks that may include:
- Minor Officials and Games Director
- Pre/Post Event Ceremonies