Annual General Meeting

Speed Skating Canada holds an annual general meeting wherein all matters of a general policy nature in variance with the bylaws of the association must be brought before, and voted upon as well as the election of the Board of Directors. This meeting allows Speed Skating Canada's Board of Directors to report to its members on activities of the previous year and to discuss various matters pertaining to the direction of the organization.

2021 Annual General Meeting

Dates: Saturday, June 19, 2021
Location: Virtual

Registration: Opens soon

This AGM will take place virtually in respect of continued quidelines put in place by health authorities to minimize the spread of COVID-19. While we anxiously await the opportunity to gather our speed skating community in-person, it is important that we continue to demonstrate collective leadership in addresssing the ongoing pandemic.

Together, we will take full advantage of the virtual AGM to review our triuphs and challenges during the unique 2020-21 season and to look toward a strong future for our sport once the pandemic eases. We will also be using this opportunity to host oline sessions for our speed skating community on the topics of revisions to our athlete pathway, the Universal Code of Conduct, and the findings of our culture review.

We invite you, as representatives from our membership, to join this year's virtual AGM. Registration information and detailed schedule will follow in the coming weeks.

Formal Notice
Annual Report
Nominations Form
Call for Nominations
Nominations Committee Memo
Presentations

Hosting Information

This section contains all the needed information if you want to bid to host an AGM. Please do not hesitate to contact SSC if you have any question.

Objective and Rules

The objective of the bid process is to award the AGM to the Branch or Branches that put together the best value bid that has the maximum impact on the sport of speed skating.

Branches can collaborate to organize the AGM.
Branches can solicit support from other Branches.
A successful Branch (or Branches) cannot be involved in the next bid.
Calgary and Montreal are excluded from the bid process.
If no bid is submitted, the AGM will be held in Ottawa.
Bids received after the deadline will be returned to the Branch and will not be considered in the evaluation process.
Information has to be as detailed as possible and be supported by written documentation.
Bid documents need to contain enough information for the office to make a detailed budget.

Process

At the AGM in Calgary, a bid package will be given to each Branch. This will include minimum requirements for the facilities, timeframe, approximate number of delegates and
staff, logistical details, required documentation and evaluation criteria.

The Board will evaluate the bids at their winter meeting. If needed, additional clarification will be requested from the different candidates. The Board makes a final decision prior to their spring meeting and will inform the successful candidate immediately. The decision will be formally announced at the AGM the year prior to the event.

Application

If you like to learn more about bidding opportunities, please contact Katherine Strong (kstrong@speedskating.ca). The deadline to submit a bid is January 1 following the AGM or 17 months in advance.