Annual General Meeting

Speed Skating Canada holds an annual general meeting wherein all matters of a general policy nature in variance with the bylaws of the association must be brought before, and voted upon as well as the election of the Board of Directors. This meeting allows Speed Skating Canada's Board of Directors to report to its members on activities of the previous year and to discuss various matters pertaining to the direction of the organization.

2020 Annual General Meeting (Ottawa, Ontario)

Dates: Thursday, June 18 to Sunday, June 21
Location: Virtual (TBD)

Given the uncertainty surrounding the COVID-19 outbreak, which may persist for a number of weeks or months, SSC has made the decision to proactively cancel the formal AGM and Congress scheduled for June 2020 in Ottawa. We do not feel that it would be prudent to put the health of our members – or the financial position of SSC – at risk by moving forward with the commitments necessary to meet in person. 

We have begun making plans to conduct our Annual General Meeting electronically, as permitted by our Bylaws. We are also exploring the possibility of hosting conference sessions later in the year to replace our Congress. Additional information on this year’s AGM and Congress will follow in due time.

  • Formal Notice
  • Information Package 1
  • Information Package 2
  • Annual Report
  • Board of Directors
    • Nominations Form
    • Nominations Committee Memo
  • Presentations

 

 Archives

  • 2018 Annual General Meeting, Calgary, Alberta - Minutes
  • 2017 Annual General Meeting, Toronto, Ontario - Minutes
  • 2016 Annual General Meeting, Ottawa, Ontario - Minutes
  • 2015 Annual General Meeting, Winnipeg, Manitoba - Minutes
  • 2014 Annual General Meeting, Ottawa, Ontario - Minutes
  • 2013 Annual General Meeting, Ottawa, Ontario - Minutes
  • 2012 Annual General Meeting, Montreal - Minutes
  • 2011 Annual General Meeting, Calgary - Minutes
  • 2010 Annual General Meeting, Gatineau, Quebec - Minutes
  • 2009 Annual General Meeting, Richmond, British Columbia - Minutes
  • 2008 Annual General Meeting, Quebec City, Quebec - Minutes
  • 2007 Annual General Meeting, Canmore, Alberta - Minutes
  • 2006 Annual General Meeting, Ottawa, Ontario - Minutes
  • 2005 Annual General Meeting, Montréal, Quebec Minutes
  • 2004 Annual General Meeting, Canmore, Alta. Minutes 
  • 2003 Annual General Meeting, Charlottetown, P.E.I. Minutes
  • 2002 Annual General Meeting, Saskatoon Minutes
  • 2001 Annual General Meeting, Toronto Minutes

Hosting Information

This section contains all the needed information if you want to bid to host an AGM. Please do not hesitate to contact SSC if you have any question.

Objective and Rules

The objective of the bid process is to award the AGM to the Branch or Branches that put together the best value bid that has the maximum impact on the sport of speed skating.

  • Branches can collaborate to organize the AGM.
  • Branches can solicit support from other Branches.
  • A successful Branch (or Branches) cannot be involved in the next bid.
  • Calgary and Montreal are excluded from the bid process.
  • If no bid is submitted, the AGM will be held in Ottawa.
  • Bids received after the deadline will be returned to the Branch and will not be considered in the evaluation process.
  • Information has to be as detailed as possible and be supported by written documentation.
  • Bid documents need to contain enough information for the office to make a detailed budget.

Process

At the AGM in Calgary, a bid package will be given to each Branch. This will include minimum requirements for the facilities, timeframe, approximate number of delegates and
staff, logistical details, required documentation and evaluation criteria.

The Board will evaluate the bids at their winter meeting. If needed, additional clarification will be requested from the different candidates. The Board makes a final decision prior to their spring meeting and will inform the successful candidate immediately. The decision will be formally announced at the AGM the year prior to the event.

Application

If you like to learn more about bidding opportunities, please contact Katherine Strong (kstrong@speedskating.ca). The deadline to submit a bid is January 1 following the AGM or 17 months in advance.