Annual General Meeting

Speed Skating Canada holds an annual general meeting wherein all matters of a general policy nature in variance with the bylaws of the association must be brought before, and voted upon as well as the election of the Board of Directors. This meeting allows Speed Skating Canada's Board of Directors to report to its members on activities of the previous year and to discuss various matters pertaining to the direction of the organization.

2020 Annual General Meeting

Dates: Saturday, June 27 from 2:00 to 5:00 pm EST
Location: Virtual

Registration: Click Here

As previously announced, this AGM will take place virtually in respect of health authority guidelines designed to minimize the spread of COVID-19. As leaders in the sport community, it is imperative that we continue to prioritize the safety of our members, their families, and the broader public.

While we are unable to gather our speed skating community in-person at this time, we will take full advantage of the virtual AGM as an opportunity to review our collective successes during the 2019-20 season and to look toward a strong future for our sport once the pandemic eases.

We invite you, as representatives from our membership, to join this year’s virtual AGM by registering no later than Friday, June 19th, 2020. Upon registering voting delegates or their proxy will need to be identified, during the nominations portion of the AGM those delegates will enter a virtual voting space and authenticated and monitored by scrutineers.

Formal Notice
Annual Report
Board of Directors

Nominations Form
Call for Nominations
Nominations Committee Memo

Presentations

Hosting Information

This section contains all the needed information if you want to bid to host an AGM. Please do not hesitate to contact SSC if you have any question.

Objective and Rules

The objective of the bid process is to award the AGM to the Branch or Branches that put together the best value bid that has the maximum impact on the sport of speed skating.

Branches can collaborate to organize the AGM.
Branches can solicit support from other Branches.
A successful Branch (or Branches) cannot be involved in the next bid.
Calgary and Montreal are excluded from the bid process.
If no bid is submitted, the AGM will be held in Ottawa.
Bids received after the deadline will be returned to the Branch and will not be considered in the evaluation process.
Information has to be as detailed as possible and be supported by written documentation.
Bid documents need to contain enough information for the office to make a detailed budget.

Process

At the AGM in Calgary, a bid package will be given to each Branch. This will include minimum requirements for the facilities, timeframe, approximate number of delegates and
staff, logistical details, required documentation and evaluation criteria.

The Board will evaluate the bids at their winter meeting. If needed, additional clarification will be requested from the different candidates. The Board makes a final decision prior to their spring meeting and will inform the successful candidate immediately. The decision will be formally announced at the AGM the year prior to the event.

Application

If you like to learn more about bidding opportunities, please contact Katherine Strong (kstrong@speedskating.ca). The deadline to submit a bid is January 1 following the AGM or 17 months in advance.